Review of Level 2

Here is a summary review of Level 2 — Systems

• Use plain language when developing any publication.
  
  
• Create an e-text master for each publication that explains all visuals and non-text items in text.
  
  
• Consider building the requirement of an e-text master into all contracts with outside suppliers you have hired to produce original publications.
  
  
• Use the e-text file to:
  
  
  • Transfer publications to the Web so they are compliant with Common Look and Feel.
    
    
  • Distribute the publication to clients who use a computer and who require the e-text file for access.
    
    
  • Give to suppliers so they can produce a range of multiple formats upon request.
    
    
• Use the checklist to determine when producing an e-text master and/or multiple formats would be strongly advisable.
  
  
• Use a professional supplier to develop multiple formats with the exception of the e-text master which could be produced internally or by the same contractors producing the original product.
  
  
• Maintain a flexible budget to provide for multiple formats.
  
  
• Obtain an ISBN and Government of Canada number for each format.
  
  
• Ensure that copies of each format are sent to the Depository Services Program (DSP). Contact the DSP to determine how many.
  
  
• Price all formats the same.
  
  
• Promote the availability of multiple formats in as many places as possible including the use of a promotional line within each product.
  
  
• Include multiple formats within your ordering systems.
  
  
• Include multiple formats in your communications plans for each publication.
  
  

Next: Level 3 — Formats

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