Communications Planning

Include Multiple Formats in your communications plans for publications.

Here is sample text you can use in a general context. Customize the content to your requirements.

E-text Master

An e-text master of the publication will be developed at the same time as the original print product. The e-text master will be a text file that includes an explanation of all visuals including relevant photos, graphs, illustrations and any non-text items significant to the meaning of the publication's content. This file can then be used to transfer the publication to the Web, if a decision is made to do so, so that the content is compliant with Common Look and Feel (CLF). The CLF Standards require that all Government of Canada Web pages be fully accessible.

The e-text file, with text explanations of all visuals, will make the publication accessible online for people who are blind or have low vision using screen readers that interpret computer text into audio, braille or large print.

The e-text file will also be used to deliver the publication to people who have computer access but unable to read conventional text. Furthermore, the file can be used to easily transfer the publication to any multiple format upon request.

Multiple Format Provision

This department adheres to the Government of Canada Communications Policy which requires that multiple formats be provided upon request. Multiple formats are different ways of publishing to make the information product accessible to people unable to access the original version. For example, a person who is blind may request that a publication be produced on audiocassette or a person who is deaf may request the text transcript (e-text file) of a video program.

A statement will be included on the publication's inside cover, or on the packaging of a video, CD-ROM and DVD, indicating the product is available in multiple formats.

Environmental Background

It is estimated that 15 per cent of the population has a disability. According to Statistics Canada, by 2026, one out of every five people will be a senior, further contributing to the rate of disability. By making this publication available in multiple formats we are providing access to a greater number of our clients. We are also adhering to Canadian legislation which protects the rights of people with disabilities. All citizens have the right to participate fully in Canadian society.

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